Job seekers often face the challenge of staying informed about their application status. A well-crafted email can effectively check on the progress of a job application. Many candidates utilize a simple template to ensure clarity and professionalism. Employers appreciate concise communications that respect their time while providing necessary context. Following up with a hiring manager demonstrates a candidate’s continued interest in the position.
How to Write a Sample Email Checking on Job Status
So, you’ve had an interview or maybe submitted your application a while back, and now you’re itching to find out what’s going on with that job you’re eyeing. That’s totally normal! Following up shows your interest and keeps you in the loop. The email you send can make a big difference, so let’s break down the best structure for that follow-up email.
First of all, you want to keep your email concise and to the point. No one wants to read a novel just to find out if they’re still in the running for a job. Here’s a good format to use:
| Section | Tips |
|---|---|
| Subject Line | Make it clear and straightforward, e.g., “Follow-Up on [Job Title] Application” |
| Greeting | Use a friendly salutation, like “Hi [Hiring Manager’s Name]” |
| Opening | Start with a quick thank-you for the interview or consideration. Mention when you applied or interviewed. |
| Body | Express your continued interest and ask for an update on your application status. |
| Closing | Thank them again, include your contact information, and use a friendly sign-off. |
1. Subject Line
Your subject line should be informative and professional. Here are some examples to consider:
- “Follow-Up on [Job Title] Application”
- “Checking in on my Application for [Job Title]”
- “Inquiry Regarding [Job Title] Position”
2. Greeting
Always address the hiring manager by name if you can. This makes your email more personal. If you don’t know their name, you can use:
- “Dear Hiring Manager,”
- “Hello [Company Name] Team,”
3. Opening
Start with a friendly note. Something like:
“I hope this message finds you well! I wanted to take a moment to thank you for the opportunity to interview for the [Job Title] position on [Date].”
4. Body
In the body of your email, it’s time to get straight to the point. You can say:
“I am writing to check on the status of my application. I am still very interested in the [Job Title] position and would love any updates you could share.”
Keep it positive and express enthusiasm without being too pushy. A tip? If there’s a specific timeline mentioned during your interview, it’s cool to reference that as well:
“I recall you mentioned a decision could be made by [specific date], and I’m keen to hear your thoughts.”
5. Closing
Wrap it up with gratitude:
“Thank you once again for considering my application. I’m looking forward to hearing from you soon. Please feel free to reach me at [Your Phone Number] or [Your Email Address].”
And sign off with:
- “Best regards,”
- “Sincerely,”
- “Thank you,”
By keeping your email structured like this, you’ll show the hiring manager that you’re professional and interested. Happy emailing!
Examples of Follow-Up Emails for Job Status Inquiry
Inquiry After Initial Application Submission
Subject: Job Application Status Inquiry
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position I submitted on [Submission Date]. I am very excited about the opportunity to join [Company Name] and contribute my skills.
Could you please provide any updates regarding my application status?
Thank you for your time, and I look forward to hearing from you soon.
Best regards,
[Your Name]
[Your Contact Information]
Follow-Up Post-Interview
Subject: Thank You and Job Status Inquiry
Dear [Interviewer’s Name],
I hope you are doing well. I wanted to extend my sincere gratitude for the opportunity to interview for the [Job Title] position on [Interview Date]. It was great to learn more about the role and the impact it makes at [Company Name].
I am writing to follow up regarding any updates on the hiring process, as I remain very interested in the position.
Thank you once again for the opportunity, and I look forward to hearing from you soon.
Warm regards,
[Your Name]
[Your Contact Information]
Follow-Up for Internal Candidates
Subject: Inquiry on Application Status
Dear [Hiring Manager’s Name],
I hope this email finds you well. As a current employee of [Company Name], I wanted to check in regarding my application for the [Job Title] role that I submitted on [Submission Date].
I am enthusiastic about the possibility of advancing within the company and contributing further to our team.
Could you kindly update me on the status of my application? I appreciate your consideration.
Thank you,
[Your Name]
[Your Current Position]
Checking Status After a Long Wait
Subject: Inquiry Regarding Job Application Status
Dear [Hiring Manager’s Name],
I hope you are well. I am reaching out to inquire about the status of my application for the [Job Title] position, submitted on [Submission Date]. I understand that the hiring process can take some time, and I truly appreciate the effort involved.
If possible, I would be grateful for any updates you may have regarding my application status.
Thank you for your attention, and I look forward to hearing from you.
Best regards,
[Your Name]
[Your Contact Information]
Follow-Up Before Accepting Another Offer
Subject: Job Application Status – Urgent Follow-Up
Dear [Hiring Manager’s Name],
I hope you are doing well. I am writing to follow up on my application for the [Job Title] position. I recently received another job offer and need to make a decision soon. However, I am very interested in the opportunity with [Company Name].
If you could kindly provide any updates regarding my application by [Date], I would greatly appreciate it, as it will help me in making my decision.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Contact Information]
Inquiring About Feedback Post-Rejection
Subject: Thank You and Feedback Inquiry
Dear [Hiring Manager’s Name],
I hope this email finds you well. I want to express my gratitude for the opportunity to interview for the [Job Title] position. While I understand I may not have been selected, I sincerely appreciate the time and effort you and your team dedicated to the process.
If possible, I would love to receive any feedback regarding my application or interview performance, as it would be invaluable for my future endeavors.
Thank you so much for your consideration, and I hope to stay connected.
Warm regards,
[Your Name]
[Your Contact Information]
General Status Check for Future Opportunities
Subject: Inquiry about Future Job Openings
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to reach out to discuss any potential job openings at [Company Name]. I previously applied for the [Job Title] position but would like to express my continued interest in becoming a part of your team.
If there are no current openings, could you provide any guidance on upcoming opportunities or the best way to stay informed?
Thank you for your time and assistance. I look forward to your reply.
Best wishes,
[Your Name]
[Your Contact Information]
How should I structure my email when checking on a job application status?
To structure an effective email for checking on job application status, begin with a clear subject line that indicates the purpose of your message. The subject line informs the recipient about the content of your email. Use a polite greeting to address the hiring manager or recruiter. The greeting establishes a respectful tone for the communication. In the opening paragraph, express gratitude for the opportunity to apply and briefly mention the position you applied for. This context helps the reader recall your application easily. In the following sentences, clearly state that you are inquiring about the status of your application. This inquiry directly communicates your intention. Conclude the email with a polite closing statement and your full name, which reinforces professionalism and leaves a positive impression.
What key elements should I include in my email to inquire about my job application?
The key elements to include in your email when inquiring about your job application are a relevant subject line, a respectful greeting, and a concise introduction. A relevant subject line captures the attention of the reader by indicating the email’s purpose. In the greeting, address the person by name if known, as personalization enhances engagement. The introduction should state your name, the position you applied for, and the date of the application. This information provides necessary context. Include a polite request, asking for any updates regarding your application status. This request clarifies your intention. Finally, sign off with your full name and contact information to facilitate further communication.
When is the best time to send an email checking on my job application status?
The best time to send an email checking on your job application status is typically one to two weeks after the application deadline. This timeframe allows the hiring team to process applications and conduct initial evaluations. Sending your email in the middle of the week, particularly on Tuesday or Wednesday, can be more effective. These days are often less hectic than Mondays or Fridays, increasing the likelihood of a timely response. Timing your inquiry at the beginning of the day can also be beneficial, as it allows your email to be one of the first seen by the recipient. Being mindful of these factors contributes to a higher chance of receiving a reply.
What tone and language should I use in an email to check on a job status?
The tone and language in an email to check on a job status should be polite, professional, and concise. A polite tone fosters a positive relationship with the recipient. Use formal language to reflect professionalism, including complete sentences and proper grammar. Avoid informal expressions or slang, as they may undermine your credibility. Be concise by getting straight to the point of your inquiry without unnecessary details. Clarity in your language enhances comprehension and increases the likelihood of a favorable response. Additionally, expressing appreciation for the recipient’s time can create a more amicable atmosphere for your communication.
Thanks for sticking with me through this guide on checking your job application status via email! I hope you found some helpful tips and feel a bit more confident in crafting that perfect message. Remember, it’s all about keeping things polite and professional while adding your personal touch. Best of luck with your job hunt! Don’t forget to swing by again soon for more tips and tricks to navigate the wild world of careers. Happy emailing!