A job application follow-up email serves as a crucial communication tool in the hiring process. Candidates often seek to express their continued interest in a position through such correspondence. Employers appreciate receiving these emails, as they reflect a candidate’s professionalism and enthusiasm. Timely follow-up communication can enhance a job seeker’s visibility among numerous applicants. A well-crafted follow-up email not only reiterates a candidate’s qualifications but also reinforces their commitment to the role and the organization.
The Best Structure for a Job Application Follow-Up Email
So, you’ve sent out your job application, and now you’re sitting on pins and needles waiting for a response. It’s totally normal to want to follow up, but how do you do it politely and effectively? Let’s break down the best structure for a job application follow-up email. This way, you keep things professional while adding a personal touch.
1. Subject Line
Your subject line is the first thing the hiring manager sees, so make it count! Keep it clear and straightforward. Here are some examples:
- Follow-Up on My Job Application – [Your Name]
- Checking In: [Job Title] Application – [Your Name]
- Follow-Up Regarding [Job Title] Position
2. Greeting
Start your email with a friendly yet professional greeting. If you know their name, use it! If you’re unsure, “Hiring Manager” works too.
- Dear [Hiring Manager’s Name],
- Hello [Hiring Manager’s Name],
- Hi there,
3. Opening Line
Here’s where you jump into the email. Mention where you applied and the position title. Keep it concise!
| Example Opening Lines |
|---|
| I hope this message finds you well! I recently submitted my application for the [Job Title] position on [Date]. |
| Hi [Hiring Manager’s Name], I wanted to follow up on my application for the [Job Title] role that I submitted on [Date]. |
4. Express Your Continued Interest
Let them know you’re still interested in the role. This is your chance to show enthusiasm!
- I’m really excited about the opportunity to join [Company Name] and contribute to [mention something specific about the company].
- I truly believe my skills in [mention relevant skills] would be a great fit for the team.
5. Ask for an Update
Politely inquire if there’s any news about your application. You want to show that you respect their time while still being proactive.
- Could you provide me with an update on my application status?
- I’d appreciate any information regarding the timeline for hiring decisions.
6. Thank Them
Always end on a positive note. Thank them for their time and consideration. It makes a good impression!
- Thank you for considering my application.
- I appreciate the time you’ve taken to review my application.
7. Sign Off
Close your email with a friendly sign-off. Here are some examples:
- Best regards,
- Warm regards,
- Thank you,
Then, don’t forget to add your name and contact information. This way, they can easily reach out to you!
Sample Follow-Up Email
Now, let’s put all this together in a sample follow-up email:
Subject: Follow-Up on My Job Application – [Your Name] Dear [Hiring Manager's Name], I hope this message finds you well! I recently submitted my application for the [Job Title] position on [Date]. I’m really excited about the opportunity to join [Company Name] and contribute to [mention something specific about the company]. Could you provide me with an update on my application status? I’d appreciate any information regarding the timeline for hiring decisions. Thank you for considering my application. Best regards, [Your Name] [Your Phone Number] [Your Email Address]
Following this structure will help you create a clear, polite, and effective follow-up email that shows your commitment to landing that job. Happy emailing!
Job Application Follow-Up Email Samples
Follow-Up After Job Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
I hope this message finds you well! I wanted to take a moment to express my gratitude for the opportunity to interview for the [Job Title] position on [Interview Date]. I truly enjoyed our conversation and am excited about the possibility of joining [Company Name].
As I reflect on our discussion, I am even more convinced that my skills and experience align well with the team’s goals. If there are any further questions or if additional information is needed, please do not hesitate to reach out.
Thank you once again for your time and consideration.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow-Up After Submitting Job Application
Subject: Job Application Follow-Up for [Job Title]
Dear [Hiring Manager’s Name],
I hope you are doing well. I am reaching out to follow up on my application for the [Job Title] position that I submitted on [Submission Date]. I am very enthusiastic about the opportunity to contribute to [Company Name] and would love to know if there have been any updates regarding my application status.
Thank you for considering my application. I look forward to hearing from you soon!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow-Up After No Response
Subject: Follow-Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to follow up regarding my application for the [Job Title] position, submitted on [Submission Date]. I understand the hiring process can be extensive, and I appreciate your consideration. I am still very interested in this position and would love to contribute my skills to the wonderful team at [Company Name].
If there is any further information I can provide to assist in your decision-making process, please let me know. Thank you for your time!
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow-Up to Express Continued Interest
Subject: Interest in [Job Title] Position
Dear [Hiring Manager’s Name],
I hope you are having a great day! I wanted to reach out to reiterate my interest in the [Job Title] position. After our initial conversation, I have been reflecting on how I can contribute to [Company Name] and would love the opportunity to further discuss this.
Thank you for your time and consideration – I truly appreciate it!
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow-Up Before an Upcoming Deadline
Subject: Follow-Up Regarding [Job Title] Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position submitted on [Submission Date]. As the deadline approaches for [specific event or deadline], I wanted to re-express my enthusiasm for the opportunity to work with the amazing team at [Company Name].
Please let me know if there’s any more information I can provide at this time. Thank you for your consideration!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow-Up After Receiving a Rejection
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
Thank you for informing me about your decision regarding the [Job Title] position. While I am disappointed, I appreciate the opportunity to interview and the insight it provided into [Company Name]. I would be grateful for any feedback you could share about my application or interview, as it would help me improve in the future.
I hope to have the chance to apply for future openings at [Company Name], as I remain very interested in your organization.
Thank you again for the opportunity, and I wish you and your team continued success.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Follow-Up for a Networking Purpose
Subject: Following Up on Our Recent Conversation
Dear [Contact’s Name],
I hope this email finds you well! I wanted to touch base following our conversation at [Event or Location] regarding job opportunities at [Company Name]. I am very interested in exploring potential openings and opportunities within your team.
If you have any advice on how to approach this or if there’s someone else you recommend I connect with, I would greatly appreciate it. Thank you for your help!
Best,
[Your Name]
[Your Phone Number]
[Your Email Address]
What is the importance of a job application follow-up email?
A job application follow-up email demonstrates continued interest in the position. It reinforces the candidate’s enthusiasm for the role and the company. This email serves as a polite reminder for hiring managers amidst their busy schedules. Following up can differentiate a candidate from others who may not have reached out. Effective follow-up emails can facilitate ongoing communication between the candidate and the employer. Ultimately, this can increase the chances of advancing in the hiring process.
When should a candidate send a follow-up email after a job application?
A candidate should send a follow-up email one to two weeks after submitting a job application. This timeframe allows sufficient time for the hiring team to review applications. Sending the email too soon may be perceived as impatience. Conversely, waiting too long could lead to decreased interest from the employer’s side. If the job posting includes a specific timeline, the candidate should adhere to that schedule. Sending a follow-up at the right time showcases professionalism and respect for the hiring process.
What should be included in a job application follow-up email?
A job application follow-up email should start with a clear subject line that identifies the purpose. The email should include a polite greeting that addresses the hiring manager. In the body of the email, the candidate should express appreciation for the opportunity to apply. The message should restate interest in the position and inquire about the status of the application. The candidate should keep the email concise and professional. Closing the email with a courteous thank you and a professional sign-off is essential.
And there you have it—a solid guide to crafting your job application follow-up email! Remember, a little nudge can go a long way in showing your enthusiasm and professionalism. Thanks for hanging out with us and giving this a read! We hope you found it useful, and don’t be a stranger—swing by again for more tips and tricks to level up your job search game. Good luck, and keep those follow-ups friendly and genuine!